Important Notice: Change in Employee Health Club Deductions

Albemarle County LogoA message from Susan Worrell, Chief Accountant, County of Albemarle (Apr. 12, 2018)

Over the years, we have been asked by employees and by various health clubs to offer payroll deduction for monthly membership fees. While the County of Albemarle encourages employees to participate in wellness programs, it has been limited in its ability to offer payroll deduction of membership fees to multiple health clubs because it is/was a manual process. By standardizing this process and by utilizing the Greenshades Employee Self-Serve portal, the County will automate this process and will expand the offering of payroll deduction to additional health clubs who meet certain membership requirements. (Please see the Health Club Payroll Deduction FAQs.) Continue reading

benefitsFOCUS March Miscellany: Important retirement reminders and an HSA contribution limit update

benefitsFOCUSThinking About Retiring Soon?

VRS (The Virginia Retirement System) recommends that applicants send in your paperwork at least 60 days ahead of your intended retirement date in order to avoid delays in getting your first retirement benefit payment. If you’re a School Division employee and planning to retire at the end of the school year, please contact John McQuilkin ( in Human Resources ASAP (if you haven’t already) for guidance. Continue reading

Important Information Regarding Your Form W-4 for 2018

Tax Scrabble TilesAs we start a new year and you begin to gather your information for the IRS income tax filing season, Payroll would like to share some important information with you regarding your Form W-4 (IRS Employee’s Withholding Allowance Certificate) for 2018. Your Form W-4 tells Payroll the correct amount of tax to withhold from your paycheck. Situations when you might need to change your Form W-4 include marriage, divorce, having a child, or if you discover through filing your federal income tax return that you had too little or too much withheld from your pay. Continue reading

Important Information About 1095-C Tax Forms

1095-C FormWhat is a 1095-C?

It’s a tax form that we are required to issue to certain employees due to Affordable Care Act (ACA) requirements. Think of the 1095-C as a kind of W-2, but for benefits. It details medical insurance coverage for yourself and any dependents who may have been covered under our medical plan, as well as documenting the offer of coverage to certain other employees. Visit your Greenshades account to access your 1095-C form.

Please NOTE the following: Continue reading

benefitsFOCUS: More good news for medical plan participants – upcoming change to premium rates

benefitsFOCUSWhat’s the BIG news?

We are pleased to announce that we will be reducing medical premiums to plan year 2016-2017’s rates. This change will be effective for the month of March through the end of the current plan year (September). You will first see this reduction to your premiums in your February earnings statement. Continue reading

Time & Attendance System: Project Update #1

Time and Attendance ManagementSince the last Time & Attendance System communication on August 30, a cross-divisional team has worked to align our policies and gain employee input for design and development of the system. You may begin noticing the installation of time clocks in some building locations. These clocks will not be operational until employee training begins on the new Time & Attendance System. The testing phase of the system is scheduled to begin this spring, with implementation beginning in July.

Read the full update, which was emailed to all employees on January 24, 2018.

Understand Your Retirement Plan: Meet With a VRS Hybrid Plan Expert on Jan. 22

RetirementMonday, January 22, 2018 | 8:45 a.m. to 5 p.m. | County Office Building – McIntire

VRS Hybrid Plan Members: Did you know that your guaranteed retirement benefit under the VRS Hybrid plan is, at best, 30% of your pre-retirement salary?

Don’t short yourself later in life (or lose out on employer matching funds!) by not setting up voluntary contributions into your deferred compensation plan. Your future self will thank you.

Here’s your chance to sit down one-on-one with a VRS Hybrid retirement plan expert!

Register now for an appointment to: Continue reading

W-2 Forms Available Online, Plus Information Regarding Recent Tax Law Changes

Tax TimeW-2 Forms Now Available Online

Your W-2 Form (Wage and Tax Statement) for filing is now available online through your Greenshades employee account. If you have not yet enabled receiving forms electronically, click on Account Settings in the upper-right corner and select the Notifications tab. From this tab, you can set your preference to electronic delivery. Continue reading

Complimentary Injury Assessments – Jan. 22 @ COB McIntire

AirrostiJanuary 22, 2018 | 9 a.m. to 2 p.m. | COB McIntire, Room 231

Albemarle County announces a special complimentary injury assessment opportunity for school division employees: Enjoy a healthy, pain free start to the new year. If you’ve been suffering from nagging low back pain, painful plantar fasciitis, or other foot, knee, hip, wrist, shoulder, neck or other pain, Airrosti is here to help.

Sign up today for a complimentary, onsite injury assessment with Airrosti. Each 15-minute assessment consists of a thorough evaluation by an Airrosti provider, an expert assessment of any pain-related issues, and a discussion of your treatment options. Learn more »