Following these steps will help you develop a strong application:
Phase 1 – Purpose & Assurances
- Before you apply for a grant, make sure your idea or activity aligns with the division’s strategic plan.
- If you answer “Yes” to any of the following questions, contact Tim Shea (email@example.com) before you proceed:
- Will the grant have school-wide or division-wide impact?
- Does the grant exceed $5,000?
- Does the grant require the school division to contribute funds?
- If the grant includes purchasing or receiving new technology, contact Becky Fisher (firstname.lastname@example.org) before you proceed.
Phase 2 – The Application
- When you’re ready to develop your grant application, start by building a budget. Here’s an Excel template to help you get started.
- Submit your budget for review and approval to email@example.com.
- Once you have a budget, write your proposal or complete the grant application.
- Successful grant proposals generally request financial assistance for programs, experiences, or opportunities for students, rather than stuff.
- A strong grant proposal shows a potential funder what students will be doing and how they will benefit, should the grant be awarded.
- Unsuccessful grant proposals often include expenses for food or construction, which is unattractive to most funders.
Phase 3 – Implementation & Reporting
- Congratulations, you’ve been awarded a grant! Forward a copy of the award letter to Fiscal Services. (Either send a hard copy through the Pony or email an electronic copy to firstname.lastname@example.org.)
- It can take up to 45 days for your grant funds to become available.
- Your grant will be assigned to a Grant Manager, who will contact you when your funds are available.
- If the award check comes to you, forward the original check to Fiscal Services (Attn: Grant Manager).
- Spend the money.
- Returning grant funds is not only embarrassing, but it also decreases the chances a funder will work with us in the future and creates unnecessary work for Fiscal Services.
- Send invoices, payroll material, and any original receipts to your Grant Manager.
Please direct general questions about grants or the grant process to Tim Shea, Legislative & Public Affairs Officer, at email@example.com or (434) 975-9452.