Important Information About 1095-C Tax Forms

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1095-C FormWhat is a 1095-C?

It’s a tax form that we are required to issue to certain employees due to Affordable Care Act (ACA) requirements. Think of the 1095-C as a kind of W-2, but for benefits. It details medical insurance coverage for yourself and any dependents who may have been covered under our medical plan, as well as documenting the offer of coverage to certain other employees. Visit your Greenshades account to access your 1095-C form.

Please NOTE the following:

***VERY IMPORTANT***
Please review your 1095-C when you receive it and contact us here if you need corrections. You will be directed to a form to complete identifying the nature of the problem.

  • Be sure to state exactly what the problem is (e.g., “My son’s name is incorrectly listed as John B. Smith; his name is John C. Smith,” or “I was enrolled in the medical plan in 2017, but didn’t receive a 1095-C.”)
  • You will receive a response within 48 hours.
  • Please do not contact Human Resources or Payroll if you feel you need corrections. Corrections will be made only based on information provided from above link.

We are required to send this document, along with an employer version, to the IRS, so it is very important that the information on these forms is accurate.

Who should receive a 1095-C?

  • Anyone who was insured under our medical plan for any part of calendar year 2017 (January 1 through December 31) as an employee
  • Anyone who was employed with us for at least 30 hours/week and eligible for medical coverage in 2017, regardless of whether you were actually on our medical plan

Who will NOT receive a 1095-C?

  • Any substitute or temporary employee not eligible for coverage on our medical plan during 2017
  • Any part-time employee (employed less than 30 hours/week) who was NOT enrolled on our health plan during 2017
  • Anyone not employed during 2017, even if you are receiving benefits

A special note for “County Spouses”:

If you and your spouse are on our medical plan, are on the same policy, AND are both employed by participating employers on the plan (County Government, ACPS, ACRJ, BRJD, CATEC), ONLY the primary policy holder should download the 1095-C, as only the primary policy holder’s form will reflect all of your covered family members.

What if I already filed my tax return?

If you filed your 2017 tax return prior to receiving Form 1095-C, you will not have to file an amended return once you receive your Form 1095-C; you should keep the form(s) with your tax records in case they’re needed in the future.

What should I do when I receive my 1095-C?

It’s important that you carefully review your 1095-C and verify that the information on the form is correct, as we’ll be sending a copy of this document to the IRS later in the year. You’ll want to verify:

  • Your legal name, address, and Social Security Number
  • The full legal name and date of birth for each dependent (spouse or child) you covered on the health plan
  • The months (either all or part of a year) that you and any covered dependents were enrolled on the health plan (as applicable)
  • The months you were eligible for insurance coverage, but did not enroll in the medical plan

What should I do if I need a correction to my 1095-C?

If you need a correction to your 1095-C, please contact us here. Be sure to state exactly what the problem is (e.g., “My son’s name is incorrectly listed as John B. Smith; his name is John C. Smith,” or “I was enrolled in the medical plan in 2017, but didn’t receive a 1095-C.”) We’ll follow up with you!

What should I do if I didn’t get a 1095-C, but think I should have?

Please use the correction form and ask for assistance in the “Correction Needed” portion of the form.