As you merrily prepare for the holidays, Payroll is planning for the distribution of 2014 W-2s. We want to provide you with important information regarding W-2s and W-4s.

W-2 (Annual Wage and Tax Statement)
Your 2014 W-2 Form will be electronically available on or before Tuesday, January 13, 2015. You may recall that this service was made available in January of this year for the 2013 W-2 Form. The same electronic method will be used. An email will be sent when the 2014 W-2s are ready with instructions on how to access and view it.

We were pleased that 33% of employees consented to electronic presentation of their 2013 W-2s. We received positive feedback from the employees who did participate; it was easy and convenient!

We are striving to double the electronic distribution of W-2s with the intent of achieving 100% electronic presentation in future years, making it convenient for employees and saving costs associated with paper, postage and time.

W-4 (Employee’s Withholding Certificate)
Your Form W-4 remains in effect until you give Payroll a new one. When Payroll receives a new Form W-4, it will replace the existing one and withholding will begin, based on the new form, on the next payroll cycle.

If you completed a Form W-4 this year claiming exempt from income tax withholding, it expires on February 15, 2015. Claiming exempt from withholding is valid only for that calendar year. You must submit a new W-4. If you do not give us a new Form W-4, your exemption will be changed to single with zero withholding allowances.

We encourage employees to visit the IRS Withholding Calculator on the IRS website at www.irs.gov/individuals. This tool is available to help individuals determine how many withholding allowances to claim on their Form W-4.